Institutional mailing lists
Sending an e-mail to a calculated group of users
To support sending of institutional messages mailing lists associated with the most frequently used user categories have been defined.
As a normal distribution list, the system allows to automatically send an email message sent to the list’s address (example lista@polimi.it) to a set of users.
Institutional mailing lists:
- are always up to date. Their management is integrated both in the e-mail service as well as in the University’s Unified Master Data and allows messages to be sent to recipients that are determined in real-time based on the information in the information system.
- are not listed in the Global Address List of the University e-mail system.
Verify and use a list
Using the “Email accounts and distribution lists” service, available in the “Email” section of the Online Services portal, you can:
- View the list of available distribution lists;
- Verify your access profiles, such as Sender and/or Recipient;
- Directly launch your email client to compose and send a message to a distribution list for which you have sender privileges.
Summary scheme
- A: Rectors and Vice Rectors, Vice Rectors of the Territorial Campus, Heads of Departments, Deans and Vice Deans, General Director and Vice Director, Head of PhD School, Area Managers, Rector’s Delegates,Staff Managers
- B: Service Heads
- C:Administrative Managers of the Departments and Territorial Campus
- D: Coordinators of Study Programme Board
- E: Board of governors members, Academic senate members
- F: Union Representatives
- G: Office referents
- H: all recipients of the list
- I: PhD Representatives
University lists
University-wide distribution lists. (e.g., personaleta@polimi.it)
| RECIPIENTS | LIST | SENDERS |
|---|---|---|
| Heads of Departments | DirettoriDipartimento | A,B,C,D,H |
| Deans and Vice Deans | Presidi | A,B,C,D,H |
| Vice Rectors of the Territorial Campus | ProrettoriPolo | A,B,C,H |
| Coordinators of Study Programme Board (CCS) | CoordinatoriCCS | A,B,C,D,H |
| Coordinators of PhD Programs | CoordinatoriPhD | A,B,C,D,H |
| Area Managers | Dirigenti | A,B,C,H |
| Service heads | Capiservizio | A,B,C,H |
| Staff Managers | RespStaff | A,B,C,H |
| Administrative Managers | RespGestionali | A,B,C,H |
| Board of governors members | MembriCdA | A,B,C,D,H |
| Academic senate members | MembriSA | A,B,C,D,H |
| Student representatives | RappresentantiStudenti | G,H |
| T/A Staff open-ended contract/fixed term contract | PersonaleTA | A,B,C,F |
| Full Professors | PersonaleDocenteStrutturato | A,B,C,E,F |
| External Professors | DocentiEsterni | A,B,C,E |
| Holders of research | Assegnisti | A,B,C,E,F |
| PhD | Dottorandi | A,B,C,E,F,I |
| Research contracts | ContrattistiRicerca | A,B,C |
| Postdoctoral researchers | IncarichiPostDoc | A,B,C |
| Research fellowships | IncarichiRicerca | A,B,C,E |
Departments
The department abbreviation (DIP) must be added to the list name where indicated.
Example: PersonaleTA-DIP becomes personaleta-dabc@polimi.it
| DESTINATARI | NOME LISTA | MITTENTI |
|---|---|---|
| T/A Staff open-ended contract/fixed term contract | PersonaleTA-DIP (es PersonaleTA-DEIB) | A,B,C,H |
| Teaching staff | PersonaleDocenteStrutturato-DIP | A,B,C,D,H |
| Full professors | DocentiOrdinari-DIP | A,B,C,H |
| Associate Professors | DocentiAssociati-DIP | A,B,C,H |
| Researchers | Ricercatori-DIP | A,B,C,H |
| Research grant holder | Assegnisti-DIP | A,B,C,E,H |
| PhD | Dottorandi-DIP | A,B,C,E,H |
| Research contracts | ContrattistiRicerca-DIP | A,B,C,H |
| Postdoctoral researchers | IncarichiPostDoc-DIP | A,B,C,H |
| Research fellowships | IncarichiRicerca-DIP | A,B,C,E,H |
Departments: Units, Offices and other structures
The department (DIP) and unit/office/other structure (UNIT) abbreviations must be added to the list name where indicated.
E.g. PersonaleTA-AREA-UNIT becomes personaleta-dabc-dabcofamm@polimi.it
| DESTINATARI | NOME LISTA | MITTENTI |
|---|---|---|
| T/A Staff open-ended contract/fixed term contract | PersonaleTA-DIP-UNIT | A,B,H |
Territorial Campus
The campus abbreviation (POLO) must be added to the list name where indicated.
Example: PersonaleTA-POLO becomes personaleta-pcr@polimi.it
| DESTINATARI | NOME LISTA | MITTENTI |
|---|---|---|
| T/A Staff open-ended contract/fixed term contract | PersonaleTA-POLO | A,B,C,H |
Administration Divisions
The division abbreviation (AREA) must be added to the list name where indicated.
E.g. PersonaleTA-AREA becomes personaleta-asict@polimi.it
| DESTINATARI | NOME LISTA | MITTENTI |
|---|---|---|
| T/A Staff open-ended contract/fixed term contract | PersonaleTA-AREA | A,B,H |
Administration Divisions: Units and other structures
The area (AREA) and unit/office/other structure (UNIT) abbreviations must be added to the list name where indicated.
E.g. PersonaleTA-AREA-UNIT becomes personaleta-asict-sabr@polimi.it
| DESTINATARI | NOME LISTA | MITTENTI |
|---|---|---|
| T/A Staff open-ended contract/fixed term contract | PersonaleTA-AREA-UNIT | A,B,H |
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